bylaws-2024-august

By-Laws of the Club

Status and Authority

These By-Laws are made under Rule 16(3) of the Club Rules.

They are binding upon all members of the Society.

These By-Laws supplement, but do not replace or override, the registered Rules of the Society. In the event of conflict, the Rules shall prevail.

Adopted: [August 2024]
Version: 1.0
Last Reviewed: [Insert Date]

By-Law 1 – Governance Sub-Committee

  1. The Committee may establish a Governance Sub-Committee.
  2. The purpose of the Governance Sub-Committee is to:
    • Review governance structure;
    • Propose amendments to the Rules or By-Laws;
    • Review governance compliance matters;
    • Make recommendations to the Committee.
  3. The Governance Sub-Committee shall not exercise independent executive authority.
  4. All recommendations of the Governance Sub-Committee shall be subject to approval by the Committee.

By-Law 2 – Chairing of Committee Meetings

  1. The President shall chair Committee meetings.
  2. In the absence of the President, the Vice-President shall chair.
  3. If neither is present, the Committee shall appoint a member present to chair the meeting.
  4. The Chair shall have a casting vote in the event of equality of votes.

By-Law 3 – Assistant Officers

  1. The Committee may appoint Assistant Officers to support the Treasurer, Secretary, or other Officers.
  2. Assistant Officers:
    • Shall not be constitutional Officers;
    • Shall not be statutory signatories unless separately authorised;
    • Shall act only within authority expressly delegated by resolution.
  3. Delegation of authority shall be recorded in the minutes.

By-Law 4 – Property Management

  1. Any letting, licensing, or disposal of Club property shall require formal Committee approval.
  2. No individual member may commit the Club to property transactions without prior resolution.
  3. Where appropriate, professional advice shall be obtained before significant property commitments are made.

By-Law 5 – Membership Renewal Control

  1. The Committee may determine administrative arrangements for renewal of membership subscriptions.
  2. Members whose subscriptions are unpaid in accordance with Rule 9 may have their rights suspended in accordance with the Rules.
  3. Restoration of membership following lapse shall be subject to Committee approval where required by the Rules.

By-Law 6 – Conduct of Members in Governance Matters

  1. Members shall conduct themselves in a manner consistent with the objects and reputation of the Club.
  2. Conduct rendering a member unfit may be addressed in accordance with Rule 13.
  3. Committee members shall uphold collective responsibility in decision-making.

By-Law 7 – Delegated Authority and Access to Systems

  1. The Committee may delegate limited authority to members or staff for defined administrative purposes.
  2. Delegation shall:
    • Be recorded by resolution;
    • Define scope and limits;
    • Be revocable at any time.
  3. Delegation does not create a constitutional office.

Amendment and Review

These By-Laws may be amended or revoked by the Committee in accordance with the authority granted under Rule 16(3) of the Club Rules.

A consolidated version shall be maintained and published on the Members' Information site.