Proposed Club Rules

Status: Consultation draft
Purpose: To explain the structure of the proposed Rulebook and how the sections and rules are organised.

Provides an overview of the proposed Rulebook, showing how the sections and individual rules are structured.

Sections and Rules Index

A – Corporate Identity & Constitutional Purpose

• Rule 1 – Name and Objects
• Rule 2 – Registered Office
• Rule 3 – Seal of the Club
• Rule 4 – Use of Registered Name
• Rule 5 – Powers of the Officers

B – Membership Shares

• Rule 6 – Shares

C1 – Membership Eligibility & Admissions

• Rule 7(1) – Ex-Service and Service Personnel
• Rule 7(2) – Non-Service Personnel
• Rule 7(3) – Application Requirements
• Rule 7(4) – Interviews and Additional Checks
• Rule 7(5) – Admission
• Rule 7(6) – Change of Address and Contact Details
• Rule 7(7) – Family Members

C2 – Membership Categories & Rights

• Rule 8(1) – Temporary Members
• Rule 8(2) – Life Members
• Rule 8(3) – Associate Members
• Rule 8(4) – Overseas & Affiliated Visitors Membership
• Rule 8(5) – Business Members
• Rule 8(6) – Country Members
• Rule 8(7) – Honorary Vice Presidents
• Rule 8(8) – Honorary Members

D – Subscriptions, Arrears & Membership Register

• Rule 9(1) – Subscription Rate
• Rule 9(2) – Year-End Joining Grace Period
• Rule 9(3) – Membership Shares
• Rule 9(4) – Committee Discretion on Renewal
• Rule 9(5) – Digital Renewal and Dormant Accounts
• Rule 10 – Arrears of Subscription
• Rule 11 – Register of Members

E – Cessation, Discipline & Appeals

• Rule 12 – Cessation of Membership
• Rule 13 – Discipline and Expulsion
• Rule 14 – Right of Appeal (Non-Disciplinary)

F – General Meetings & Decision Making

• Rule 15 – General Meetings

• Rule 15(1) – Special General Meetings – How Called

• Rule 15(2) – Notice

• Rule 15(3) – Business

• Rule 15(4) – Copies of Rules, By-Laws, Policies & Codes

• Rule 15(5) – Frivolous Meetings

• Rule 15(6) – Quorum

• Rule 15(7) – Adjournment

• Rule 15(8) – Rescinding Resolutions

• Rule 15(9) – Voting

• Rule 16 – Amendment of Rules

• Rule 16(1) – Amendment Procedure

• Rule 16(2) – Voting Requirement

• Rule 16(3) – Registration with the FCA

• Rule 16(4) – By-Laws

• Rule 16(5) – Methods of Giving Notice

G1 – Committee Governance Structure

• Rule 17(1a) – Composition
• Rule 17(1b) – Powers and Responsibilities of the Statutory Officers
• Rule 17(1c) – Attendance, Loss of Office, Vacancies and Re-Election
• Rule 17(1d) – Quorum for Committee Meetings
• Rule 17(1e) – Removal of Statutory Officers – SGM
• Rule 17(1f) – Committee Meetings, Chairing & Voting
• Rule 17(1g) – Sub-Committees
• Rule 17(1h) – General Meeting Resolutions

G2 – Statutory Officers

• Rule 18(1) – Statutory Officers and Committee
• Rule 18(2) – President
• Rule 18(3) – Vice President
• Rule 18(4) – Treasurer
• Rule 18(5) – Secretary
• Rule 18(6) – Indemnity

G3 – Delegation, Operational Authority & Staff/Volunteers

• Rule 18(7) – Delegated Authority
• Rule 18(8) – Appointment of Staff and Volunteers
• Rule 18(9) – Officer Accountability and Delegation of Responsibility
• Rule 18(10) – Staff, Volunteers and Operational Delegation
• Rule 18(11) – Financial Controls
• Rule 18(12) – Honoraria

H1 – Communications & Information Use

• Rule 18(13) – Confidentiality and Proper Use of Information
• Rule 18(14) – Official Whole-Club Communications
• Rule 18(15) – Interest Groups and Delegated Communications
• Rule 18(16) – GDPR, System Requirements, Misuse & Post-Role Obligations

H2 – Administration, Financial Reporting & Returns

• Rule 19 – Annual Returns

H3 – GDPR & IT Governance

• Rule 20 – GDPR and IT Systems
• Rule 20(2) – Document Management
• Rule 20(3) – Use of Club IT Systems
• Rule 20(4) – Handover of Records
• Rule 20(5) – Inspection of Records
• Rule 20(6) – Confidentiality

I – Loans, Deposits, Borrowing & Accounts Review

• Rule 21 – Loans, Loan Stock and Deposits
• Rule 22 – Independent Examination, Banking and Audit

J – Death, Bankruptcy & Loss of Capacity

• Rule 23 – Nominations and Proceedings on Death or Bankruptcy

K – Profits, Funds & Investments

• Rule 24 – Profits
• Rule 25 – Application of Funds
• Rule 26 – Investments & Property

L – Statutory Member Rights & Regulatory Registration

• Rule 27 – Statutory Applications to the Registrar

M – Dissolution & Winding Up

• Rule 28 – Dissolution

N – Elections & Balloting Procedures

• Rule 29 – Conduct of Elections

O – Dispute Resolution (Non-Disciplinary)

• Rule 30 – Settlement of Disputes
• Rule 30(1) – Notice
• Rule 30(2) – Special or Extraordinary General Meeting
• Rule 30(3) – Finality

P – Conduct, Guests & Licensing Compliance

• Rule 31 – Misconduct of Members
• Rule 32 – Introduction of Guests
• Rule 33 – Guests and Excisable Articles
• Rule 34 – Hours of Opening and Permitted Hours

Member comments

Please use the comments below to:

• highlight any areas that need clarification
• suggest improvements to structure or wording
• identify sections that may require further explanation