Rule Change Proposal

Status: Active Submitteed to Committee: 19 April 2026 Purpose To establish a Rule Change Sub-Committee to prepare proposals for the modernisation of the Club’s Rules and governance framework, and to report those proposals to the Committee and Members.

Status

Status: Active
Submitted to Committee: 19 April 2026

This document is published as a formal record of a proposal submitted to the Committee.
Any response received will be published separately.

1. Background

A proposal to form such a sub-committee was submitted in January 2026 and is now requested again.

The Club is currently addressing significant strategic decisions, including the proposed disposal of the residential property. These decisions are dependent on the Club having a clear and sustainable governance framework.

Recent experience indicates that:

• responsibilities and authority are not always clearly defined
• reliance on informal practices and volunteers is increasing
• strategic options have not been fully developed or presented to Members
• existing rules do not adequately support modern operations

These matters point to the need for a structured review of the Club’s Rules.

2. Proposal

That a Rule Change Sub-Committee be formed to:

• review the existing Rules and proposed updated Rules
• consider the implications of structural and governance changes
• ensure proposals are clear, practical, and aligned with the Club’s legal framework
• prepare a formal set of recommendations for consideration

3. Scope of Review

The review will include, but not be limited to:

• governance structure and accountability
• roles and responsibilities of officers
• membership framework (including temporary/event membership)
• financial and property controls
• compliance with co-operative society requirements
• alignment with modern operating practices

4. Method of Working

The review will be supported by:

• structured documentation and briefing materials
• a member consultation platform (Members Hub website)
• opportunity for member comment and feedback

The process will be transparent and documented.

5. Timescale

• Review period: approximately 4–6 weeks
• Report to Committee: following completion
• Member consideration: via Special General Meeting
• Submission to FCA: following approval

6. Membership

The Sub-Committee should consist of:

• a small number of interested and experienced members
• individuals able to review material and contribute constructively

No specialist qualifications are required.

7. Outcome

The Sub-Committee will produce:

• a clear summary of proposed changes
• supporting rationale
• a structured draft of updated Rules

for consideration by the Committee and Members.

8. Purpose of this Proposal

This proposal is intended to:

• support the Committee in addressing governance matters
• provide a structured and manageable approach to rule modernisation
• ensure Members are properly informed and engaged

It does not replace the role of the Committee, but seeks to assist in delivering a sustainable governance framework.

9. Request

The Committee is requested to:

• consider and respond to this proposal, and
• confirm whether it will support the formation of a Rule Change Sub-Committee

Committee Response

30 April 2026

Governance Sub Committee to review rules Agreed in principle, T&C's being prepared